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How To Manage Your Projects in Notion (2025 Tutorial)

Matthias Frank

114,611 views

Here's how you can use Notion to manage your projects.

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Learn more about Recurring Tasks in Notion: The Easiest (New) Way To Create Recurring ...

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Here's everything you need to know to start managing your projects in Notion.

Starting from an empty page, you're going to build out your databases for projects and tasks. You'll learn how to connect tasks and projects and how to build mini dashboards to show all information about a project in Notion with one click.

You'll also learn how to create different views to see only the information that is relevant to you.

Last but not least, you're going to build a Notion Project Management Dashboard to quickly see all the most relevant information in a single page.

In less than an hour, you'll be ready to start managing your projects in Notion.

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Chapters:
00:00 Intro
00:15 Projects vs Processes
01:13 Set up your Notion Project Database
05:11 Set up your Notion Task Database
07:10 Connect Tasks to Projects in Notion
08:52 Track Project Progress in Notion
10:37 Customising Your Project Layouts
13:00 Show related tasks for projects
16:46 Advanced Dashboards for Notion Projects
22:48 Set up Database Views
30:33 Organise your Project Management Databases
32:16 Building A Project Management Dashboard
37:46 Adding Quick Actions to Notion
44:31 Handling Recurring Processes in Notion
51:36 Outro

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Notion and the Notion logo are trademarks of Notion Labs, Inc., and are used here with permission.

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20 Comments

@sajrana6590 2 weeks ago

I am so impressed with how clear and to-the-point this video was. So easy to follow. Thank you for putting this together.

@mostlymyguitar 4 months ago

Only 16 mins into this but it's already been 10x more useful in terms of actually understanding both the how AND WHY of Notion as compared to any of the other dozen or so tutorials I watched! Thank you

@f7oor 5 months ago

It's rare to come upon such a great teacher on YouTube. Thank you so much for this brilliant video! I spent the last 4 hours scanning to find a tutorial for Notion. You explain in 1 hour what takes others 5-10 hours. Thank you again!

@IacopoCarnacina 3 months ago

damn man, great work, tutorial everyone should need, really gives u what everyone couldnt do, expect dive theyr prompt at only 50 usd pff, nice job man,keep it up

@SamuelPeck-l2x 5 months ago

Still the best notion tutorial i could find in 2026. Cheers Matthias, thank you!!

@frennypatel5613 1 year ago

Thank you sooooo muchhhh… for years I have watched dozens of notion videos and tried and failed at understanding notion but this is the first time I have actually successfully understood, set up and activated a smooth notion…. You are awesome man 🎉

@amagro9495 7 months ago

Congratulations on the channel and, above all, on the video.
The most viewed video on the channel deserves a Part 2 — the promised section about teams, and while you’re at it, including sprints as well. ;)

@elem3ntik 4 months ago

Thank you so much!

@danielebiasetti5957 1 year ago

I want to say: THANK YOU! for the time and dedication to creating this much-needed and accurate tutorial. You have saved me so many headaches and helped increase my productivity in terms of time management and hierarchy of tasks to be done. Notion has become one of my favourite tools. I blame you

@Aftabgani50 10 months ago

Cheers, man! What an amazing tutorial! Thanks for helping me get started with Notion...

@Mike_Vert 5 months ago

Thank you so much for this, what a great video. Signed up to your email list!

@petrstepanonlineads2790 1 year ago

I’ve been working on my workflow via API for 4 days, and then you drop this video that solves the same problem better. I don’t know whether to be happier or sadder. 😀 Either way, thanks!

@JulianDeaLoh 1 year ago

Thank you so much for this video!

I've been trying to consolidating all of my task under multiple projects in my holding companies. And by using your tutorial, all of my team members feel that we are in the same page and could focus on finishing the task rather than managing multiple dashboard at the same time.

@125haydenlane 1 year ago (edited)

Thank you for a well-laid-out and very informative video! This was super helpful and I will refer back to it when I build my home projects database! 😊